WASHINGTON STATE SOCIETY
FOR HEALTHCARE ENGINEERING
BOARD OF DIRECTORS MEETING
APRIL 25, 2007
Steve Grose, Dee Tiedemann, Jim Mead, Mike Dodson, Mike Chitwood, Geoff Glass,
Rhonda Cutler, Ray Tiedemann, Gregg Bergstrom, Kevin Krogness, Tim Mason, Mike
Kelly, Norm McLarin; Phil Kercher; Heather Warner, Randy Kaiser.
Don Rainey, Tom Pitts
Bruce Reim – Cantfield & Associates. Bruce provided a one hour instruction on
the duties and responsibilities as members of the Board of Directors for
Non-Profit organizations. Cantfield and Associates provide this education to all
their Non-Profit organizations and I think everyone came away with new
CALL TO ORDER:
President Steve Grose called the meeting to order at 3:25 PM. Steve stated that
he has the 1993 President’s manual created by Geoff Glass. Steve plans to get
with other board members to update the President’s manual.
APPROVAL OF MINUTES:
Dee stated that she did not have time to type the minutes from the last meeting
and apologized. She will type the previous minutes after the conference and send
them out via email to all members. Steve stated that Dee has been very busy
putting all the details together for this conference and had been asked by him
to do many extra things. Dee will also prepare the quarterly report and email
that with the minutes to all board members. Steve stated that this is the first
time we have raised this type of money and wanted to recognize Dee and Heather
for all the work they have done on this conference.
Jim stated that he recognized changes and wanted to know why. Is it because of
the attendance, the relations with A.I.A. or the outlook of the organization, or
our relationship with D.O.H.? D.O.H. has information on their website and ¼ of
that information is about this conference. Steve stated that we raised more
money with this conference and need to do the right thing with those funds.
Mike Dodson stated that there is an offer from our Associate Members to provide
additional funds but they would like to see a better return on their
investments. Dee Stated that she has heard from some of the Associate Members
that they don’t hear back when they provide door prizes. They don’t hear from
the person that won the gift but they also don’t hear from WSSHE to even say
“Thank You” for providing the door prizes. Dee printed Thank You cards this year
and would like all the board members to sign them so she can send them out to
all the companies that purchased a booth, sponsored any part of the conference
and donated any door prizes. The Thank You cards were passed around the room and
all board members signed them.
Geoff stated that by increasing the number of booths, we have lost sight of what
the organization used to represent. We need to provide support to the Members
not the Associate Members. Phil stated that the evolution of WSSHE is to promote
vendor relations as a drive for financing but we have now lost sight of the
organization goals and we need to reduce the number of booths attending the
Semi-Annual Conference. Question to the board: Has this conference gotten to big
and where is the organization going?
Ray stated that the increase in booths at this conference was to raise money to
improve the health of the organization because of the increase in expenses.
Associate members assisting with the funds promote active roles within WSSHE.
Steve stated that typically this conference has been topic related until this
year. By increasing the number of booths it has improved relations between the
Associate Members and Members. Steve suggested we get feedback from both groups
Gregg stated that the additional funds raised bring the possibility of getting
better speakers and more valuable information and education.
Steve stated that the increase in money could be additional funds for our
scholarship fund. It is also these additional funds that are used for our annual
Mike C. stated that WSSHE needs a 5 year plan to outline where we are going and
what our goals are, what our accomplishments are and who will benefit in what
Geoff asked what a 5 year plan will give us. Education should be our main goal.
Members should be networking with each other instead of Associate Members vs.
Steve stated that this is a great debate for the board to come up with a 5-10
Phil stated that not providing the minutes of the last meeting was unacceptable.
Steve said that we covered that and everyone would realize and understand why
there was no time when the conference proceeded. We have set some new traditions
for WSSHE and we should all come up with more fluent traditions and Steve
challenged the board for some additional clever ideas.
Steve stated that this is our 35th Anniversary and he is giving all the past
Presidents a Sport jacket at the President’s Reception. This is to promote
recognition because it is an honor to be a past President and to spark interest
from other members to get a jacket. All of the past President’s of WSSHE have
been invited to this conference to receive their jackets. We have a “Keynote
Speaker Reception” which is a BBQ picnic theme as another tradition.
Chad will introduce Doug Erickson on Thursday morning and Geoff will introduce
Chad. Geoff stated that he has put together a document of “35 years of WSSHE
history” that will be presented in a 20-30 minute presentation. He also asked
for a few of the Board Members to stand and highlight a brief story on a few of
the photos in the history presentation.
Dee stated that Art Campbell will not be able to accept the plaque but has
arranged for his cousin Clint to accept it. We also want to give recognition to
the ladies, who work for Campbell’s, that help organize our conference by
presenting to each of them a flower . Steve asked that Dee be present to give
out the flowers to the ladies.
Board Assignments for the conference:
CLEAN UP CREW – Mike C, Jim, Steve, Kevin & Geoff
CHANGE SPONSOR BOARDS – Mike C.
TRANSPORT FOOD - Jim, Randy
GOLF SIGNS – Ray, Rhonda
RECORD DOOR PRIZE WINNERS – Mike D.
Geoff stated that Janet Smoot is leaving DOH and going to Oregon to take care of
her Mother. Geoff purchased a picture frame and has a picture that he would like
to present her with. Dee stated that we have another long time member that is
leaving the organization, Art Broszeit. Steve stated that he would do this on
the final day at the luncheon.
Geoff stated that we should all seek out and welcome all the new members that
are attending this conference.
ASHE GOLD AWARD
Phil stated that ASHE has a new Platinum award. One of the requirements of this
award is that you must have 50% of your full members that also belong to ASHE.
We have 96 full members but still need an additional 40 members to belong to
ASHE. Steve stated that we have received a large package from ASHE with
applications and information and this would be placed on a table close to
registration. ASHE has their “ASHE FLASH” and we should come up with a similar
name for our newsletter. Chuck Cole suggested we do this years ago and now we
should follow through with the plan.
Steve stated that the bylaws committee never met and therefore he was replacing
the committee. He requested that the new committee be formed from one member
from each chapter and would accept nominations. Mike Kelly volunteered for the
EA Chapter. Ray nominated Dave Cady, who had offered to be on the committee for
the SW Chapter and would like to chair the committee. PS Chapter said they would
decide and provide the members name at a later date.
Steve said that the committee could maybe meet for 3-4 hours and hammer out the
bylaws that need to be addressed. Steve wants the final changes to be presented
to the board by the August board meeting so they can be voted on by the
membership at the annual membership meeting.
Jim stated that the chapter bylaws are all different and the PS Chapter was
waiting until the State completes the changes before their chapter makes changes
to their bylaws. Jim stated that one of the problems is no one knows if the
State bylaws supersede the chapter bylaws or the chapter bylaws supersede the
Steve stated that the State always supersedes the chapters and the chapter
bylaws should coincide with the State bylaws. Steve also stated that he wants
the chapter bylaws to be presented to the board for approval at the August
meeting. Jim stated that he wants direction from the state for revisions and
support from the members of the board.
Mike C. stated that the State bylaws should reference ASHE bylaws for guidance
Gregg requested that we seek legal council to advise us on the subjects for
implementing the bylaws.
NEW LAPEL PINS:
Dee stated that she is almost out of the WSSHE lapel pins and requested approval
of the board to purchase new ones with our logo and the correct name of the
organization. The previous ones were made with the old name. The board voted
unanimously in favor of purchasing the new pins.
Steve stated that Dee is resigning from the position of Sec./Treas. We will be
seeking a non-member to play the role of secretary and will be looking at hiring
a professional company to handle the treasury duties. Gregg offered to contact
one to see if a CPA firm would take this type of assignment.
Jim stated that the PS Chapter is concerned about what type of service would be
provided to their chapter when this takes place. Jim wants the titles separated
and feels the CPA should report to the Secretary. Jim also asked if they would
be a voting member.
Steve stated that they wouldn’t be a voting member. Ray stated that it sounds
confusing and maybe we should have a sub committee to determine a resolution.
Steve stated that Dee’s new title will be Special Assistant to the President and
would still be a voting member of the board and is valuable at all costs.
Mike D. suggested that we have an event coordinator to help grow and focus the
organization and would like defined job descriptions for such.
Steve stated that we need job descriptions and this would lead to a positive
direction of the organization and strategic planning. Steve said that job
descriptions should be emailed to each board member.
Ray stated that strategic planning should be the chapter responsibility.
Steve stated there is no alternative and we need to move forward. We have 40
days to complete the task.
To be determined
There being no further business the meeting was adjourned at 6:15 PM
Ray stated that the value of the Scholarship fund is at $65,000.00 + and we are
again giving 6 scholarships at $750.00.
Recorded and Submitted by: Rhonda H. Cutler