WASHINGTON STATE SOCIETY
FOR HEALTHCARE ENGINEERING
April 26, 2006
CALL TO ORDER:
President Mike Kelly called the meeting to order at 2:07pm. Mike introduced Mike
Dodson of the PS Chapter who is their President-Elect for 2007. Mike Dodson is
the Interim Director of facilities at Virginia Mason Hospital. Steve Gross is
now the Administrative Director to the Vice President.
Mike then introduced Keith Tomblin who is our computer guru. Keith comes to us
from Idaho and has been working on the WSSHE website. Keith found 92 broken
links within our site and fixed those and now has us up and running again.
Dee requested that we visit one of the agenda items while Keith was present. Jim
Mead questioned the fees associated with PayPal on our site. Jim understands
that passing along these fees is illegal. Keith said that the fees associated
with PayPal are processing fees/service charges and it is an acceptable practice
for the person using PayPal to pay those fees.
Dee reported that as of 4/25/06 the balance in our account is $37,277.75. We
also have approximately $4,000.00 in our paypal account in which she will
request the funds be transferred to our checking account.
Dee reported that because the Board meetings are being taped she needed a
transcription machine. She asked Ray and Mike Kelly to check with their
hospitals to see if we could purchase a used one and there were non available.
New ones cost $249.00 so Dee went to ebay and purchased a brand new one still in
the box with the headset, foot petal and machine which she purchased in an
auction for $46.00 and some change.
Dee also reported that she ordered our new Membership Certificates from
MinuteMan Press. They printed 1,000 for a cost of $134.00 and change. She also
printed Certificates for all our current members and presented them to Mike to
sign. Mike said he would try to get them all signed and back to Dee before the
end of the conference.
Mike Kelly has chosen Portfolio’s for the annual gift this year. Dee reported
that the gal she has been working with over the years gave us the 1,000 rate at
$10 each. Dee also reported that we have an offer from Siemens to contribute
$1,500.00 towards the purchase of the portfolios and we would add their logo
along with the WSSHE logo. Board members discussed having an additional logo on
the portfolios and it was decided that we would only have the WSSHE logo on
them. Dee passed around two samples of the portfolio’s, one in green and one in
black and it was decided that we would chose “Kelly” green for the color. Mike
Kelly also asked the Board to consider adding something in the portfolio’s such
as a calculator, Ink Pen etc.
APPROVAL OF MINUTES:
Dee passed out copies of the first transcribed minutes. These are
transcribed word for word from the tapes and the document was 27 pages long.
Board members discussed the transcribed version vs. the condensed version. It
was decided that Dee would continue recording the Board meetings and would
transcribe one copy for the file, keep all the tapes and type a condensed
version for future Board meetings and to be posted on our website.
Geoff asked if we could have CD’s with the current roster mailed to the
board members. Don Rainey made a motion to have Dee email the contact lists to
Chapter Secretaries and board officers. Dee seconded the motion. Discussion: Ray
said he personally likes the book. Todd asked if the roster could be placed on
the website. Some members don’t like their information on the website. Don
Rainey suggested that the roster be provided to board members only. After a
brief discussion Mike called for a vote. Motion Passed
Mike Kelly requested that the board all get together while here at the
conference and have a picture taken to be put on the website home page. It was
agreed that we would do that.
The board had a discussion regarding Transcribed notes vs. the condensed version
of the minutes. It was decided that we should transcribe the minutes as they are
on the tapes for our records and do a condensed version of the minutes as we
have in the past.
Todd made a motion to postpone the approval of the Feb. minutes and have Dee
type the condensed version to be approved at the next board meeting. Jim Mead
seconded the motion. Motion Passed.
Todd made a motion that the board meeting be taped , that the tapes be saved and
minutes be summarized for content. Motion was seconded. Motion Passed.
Phil stated that ASHE has changed their criteria for next years gold award. We
need to track how many of our members are ASHE members. Dee is tracking that on
the roster spreadsheet now. Dee stated that many members when filling out their
renewal form, do not mark the area where it asks if they are an ASHE Member.
Phil mentioned that this information is published on the ASHE website and Dee
will get that information to verify our members.
Phil reported on the 2005 Gold Submission. There is a score card with a minimum
of 280 points, we had 310 total points. Next year with the new criteria they
will have a Platinum Member. We already meet most of the criteria but we will
need to have 60% of our members be a member of ASHE.
The board discussed the bylaws regarding chapter officers. The State and all
3 chapter bylaws state that Associate Members may not hold office. Mike Kelly
made a motion that the voting members of this board will provide direction to
all chapters to follow the bylaws and therefore no Associate Members are to hold
office. Tom Pitts seconded the motion. Motion Passed Unanimously. It was also
agreed that all the chapters will mirror their bylaws to match the State bylaws.
Ray stated that Dave Cady has volunteered to work on the bylaws committee. The
bylaws committee members are Dave Cady, Dee Tiedemann, Phil Kercher, Jim Mead
and Mike Kelly.
Geoff commented that by August the SW Chapter must have their President-Elect
nominee submitted to the board.
PETE PETERSON SCHOLARSHIP FUND:
The board discussed the PS Chapters Pete Peterson Scholarship Fund. This
fund was set up with its own EIN number and is a 501 © 3 and is separate from
our organization. The entire board agrees that having a Pete Peterson
Scholarship fund is a great idea but needs to be within the organization. The
State board recommended that this fund be dissolved and one set up within the
organization. Geoff Glass will contact the Peterson family and explain the
situation to them. Gary Welch was asked to draft a letter for board review with
the history and reasons why the 2 groups are separate and distinct to mailed out
to the membership. Phil suggested that we rename the Mac McKenzie Scholarship
fund to the Pete Peterson Scholarship fund. The board agreed that we should
discuss that issue once the PS Chapter decides what they want to do with the
scholarship fund they have now.
Dee stated that we have 154 registered for the conference and the booths are
all filled. Geoff reviewed the speakers and some of the presentations that we
will have. Dee announced that Heather Warner and Keith Tomblin will be helping
at the registration table.
Jim Mead announced that the committee would be looking at the bylaws and
should have some revisions later this year. The bylaws committee members are Jim
Mead, Dave Cady, Dee Tiedemann and Phil Kercher with revisions to be cc’d to
PS Chapter nominated Steve Grose from Virginia Mason Medical Center as their
President-Elect for 2007. Jim Mead made a motion to approve Steve as the
President-Elect. Motion Passed
There being no further business, Mike Kelly adjourned the meeting at 5:30PM.
As we did not get service for dinner, dinner is on our own and a reminder that
the President’s reception is to start at 7 PM.