WASHINGTON STATE SOCIETY
FOR HEALTHCARE ENGINEERING

PUGET SOUND CHAPTER
BOARD OF DIRECTORS MEETING

Strategic Equity Associates
Seattle, WA
March 26, 2008

MINUTES

Present:
Russell Kent (President), Jim Mead (Secretary/Treasurer), Myra Gudge (Asst. Secretary), Tim Mason (Ed. Committee Chair), Robert Blakey (Educational coordinator), Jim Fry (WAM Coordinator)

Absent:
Bud McIrvin (Pres. Elect), Mike Dodson (Past Pres.),  Bruce Holliday (Financial consultant),

1. Call to Order:
President Russ Kent called the meeting to order at 8:00 am. This is the first meeting held at Strategic Equities Board Room, 650 Orcas Street, Suite 104 in South Seattle. Both Russ Kent and Jim Fry joined the meeting (OL) on-line. Robert Blakey set up a video and audio feed, so everyone in the board room was visible. Jim Fry and Russ were able to communicate verbally only.

2. Approval of Minutes:
March 5 minutes approved.

3. Treasurer’s Report (Jim Mead):
Attached are the updated financials as reported by Bruce Holliday as of 3/08/08
Current assets; $10,630.86
2008 net income $3,208.73

These figures were not updated from the last meeting. Jim Mead did receive another check from AMI for dues received, but based on his calculations, we are owed another $2,000. He will call AMI to verify this discrepancy.

4. Secretary’s Report (Jim Mead):
Jim provided packets containing the latest financial reports from Bruce Holliday, the minutes, a copy of the budget tool for the golf tournament.

Myra reports that there were 71 that attended the March educational meeting and so far 31 have sent in RSVPs for the April 2 meeting.

Old Business:
• Education committee
April 2 meeting – The upcoming meeting that was scheduled for March 19 has been postponed as the original speaker for the fire dampers cancelled. A replacement, Jim Sinclair of Air Commodities was conflicted with this date, but can present if it is held on April 2. Also on the agenda is Bob Hasting of Specialty Firestop to discuss barrier management. Don was able to reschedule the meeting and set up the parking. Jim Fry arranged to have Johnson Controls sponsor the cost to park. This cost may be $11/head. Chad Johnson has arranged for Ingallina’s to supply boxed lunches.

Robert will pick up the door prizes. Since Russ will be out of the country on this date, Bud McIrvin will step in to introduce the speakers.

• Outsourcing the taking of the minutes
Jim Mead - through the help of AMI, located the contact information of Pat Cort:
Pat Cort's Word Processing
P.O. Box 1262
100 N Main
Kittitas, WA 98934
Toll Free: (866) 904-8986
Phone: 509.968.9622
Fax: 1.888.510.4805
pcwp@elltel.net

Since she is located so far away, she may be able to join our meetings on-line. Jim will ask Robert Blakey to call her and set her up for the June meeting.

New Business:
• Board Meetings:
  o We will continue to have the teleconferenced meetings at Strategic Equities until further notice. Everyone seemed pleased with the proceedings. There were a few technical glitches, but they were not very disruptive at all. A light breakfast was brought in by Myra.
• Activities Report:
   o 2008 Golf tournament – The first meeting is scheduled to be April 3 at 2pm. The committee consists of: Ruben Canas (MacDonald Miller), Mark Howell (Skanska), Myra Gudge (Strategic Equities), Rex Kerby (Swedish), Clint Butts (Swedish), Diane Munroe (Highline MC), Jim Fry (Johnson Controls) and Jody Runge (Restorex)
• Education Report 2008:
There was a discussion about speakers needing to be generic when making presentations. We cannot have a “sales pitch”. It was agreed that most speakers are amenable to doing this, but Robert said that he would work on writing up some guidelines to give to potential speakers. A “white paper” from the presenter is desirable, but not always available especially if the speaker does not do many presentations.
• Next Educational Event:
To be held at Evergreen Medical Center on May 14. Todd Buxton will be the host member. The topic will be on fan walls that were designed by Notkin Engineering. A tour will follow. Darren Schwendt is the spokesman from Notkin.
• State Educational committee:
Tim Mason and Bud McIrvin will be joining the committee in Chelan to help plan the Annual list of topics.

• Deferred for future meetings

• Speaker certificates should be created to acknowledge our speakers. All agreed this would be a good thing to do. No action steps were discussed as there are many items on the table for each board member to do. This will be addressed again in the future.
• WAM program – Robert and Jim Fry have brought up the issue of sustaining sponsorships. Jim will present to the State Board in Chelan.
• Chapter Budget - Russ wants to put together a 2008 chapter budget based on expected expenses.
• Outreach Committee
• 2010 State President nomination – The Puget Sound Chapter will provide that year’s President. We should begin soliciting nominations so we will be ready to offer this name up to the State Board of Directors this fall at the Annual Conference. We will solicit the membership for nominees and the board will verify their qualifications and submit this to an election. Russ will head the selection process.
• New Member – Myra mentioned that a new member from Pacific Medical, David Ling, has expressed a desire to become involved with the board in some capacity. We will need to reach out to him.
• By-Laws – Chapter procedures need to be drafted.

Next Meeting:
Wednesday, April 30, 2008. The meeting will be held at Strategic Equities, 650 Orcas Street, Suite 104.

Adjournment:
There being no further business, the meeting was adjourned at 9:30 am.


James Mead
WSSHE PS Chapter
Secretary/Treasurer 2008
3/26/08.