|
WASHINGTON STATE SOCIETY
FOR HEALTHCARE ENGINEERING
PUGET SOUND CHAPTER
BOARD OF DIRECTORS MEETING
Virginia Mason Medical Center
Seattle, WA
March 5, 2008
MINUTES
Present:
Russell Kent (President),
Bud McIrvin (Pres. Elect), Jim Mead
(Secretary/Treasurer), Myra Gudge (Asst. Secretary), Tim Mason (Ed. Committee Chair), Robert Blakey
(Educational coordinator), Jim Fry (WAM Coordinator), Stephen Grose (Guest)
Absent:
Mike Dodson (Past Pres.), Bruce Holliday
(Financial consultant),
Call to Order:
President Russ Kent called the meeting to order at 8:00 am at the Rhododendron
Inn at Virginia Mason Medical Center, 1006 Spring St.
Approval of Minutes:
February minutes approved.
Treasurer’s Report:
Attached are the updated financials as reported by Bruce Holliday as of 3/08/08
Current assets; $10,630.86
2008 net income $3,208.73
Secretary’s Report:
Jim didn’t have the packets or financials at the time of the meeting so they
were added when these minutes were created. AMI has sent only the first
installment of membership roster. That was on 1/15/08 for the 82 members that
have registered. As there have been others that are known to have paid, he will
ask AMI to send those names and the associated dues money.
Old Business:
1)
Education committee:
March 19 meeting – The upcoming meeting that was scheduled for March 19 has been
postponed as the original speaker for the fire dampers cancelled. A replacement,
Jim Sinclair of Air Commodities was conflicted with this date, but can
present if it is held on April 2. Tim will contact Don to change the reservation
date at the U of W to April 2, between 11am and 4pm. (Don called at the
time of this writing to confirm that the date of the meeting reservation has
been changed) This will allow for more time to advertise.
Also on the agenda is Bob Hasting of Specialty Firestop to discuss
barrier management.
2) State board meeting:
State board meeting: Russ, Tim and Jim, related the events of the State Board of
Directors meeting in Ellensburg on Feb 15.
• Impacts to the chapter include the By-Laws changes. The membership will be
voting on the changes when they are sent out by AMI. Each chapter will use these
as their version. Any differences in chapter procedures or methods of operations
can be created to reflect these differences, but they will not be part of the
By-Laws. We will be creating this list of operational procedures in the upcoming
months.
• It was clarified at this board meeting that Alternates so designated, are
considered full voting members on the State Board and can fill in for the
regular members when they cannot attend.
• The upcoming Semi-Annual Conference in Chelan was also discussed.
• The Advocacy Committee submitted a request for volunteers from each chapter to
join Phil Kercher, Geoff Glass and Steve Grose on the committee.
• The Annual Conference Planning committee meets immediately after the
Semi-Annual Conference to work on the topics for the Annual Conference. Each
chapter sends representatives to this committee event. Bud McIrvin and Tim Mason
have volunteered to join this year.
• The discussion of raising membership dues is getting more momentum in several
quarters. Many Associate Members realize the dues are very low and would agree
to have them increased. Three of the WAM coordinators, Jim Fry, Heather Warner
and Gary Welch all agree that raising Associate Member dues would be financially
helpful. Tom Pitts is arguing for Full Member increases as well. I haven’t heard
that there are other supporters for that.
New Business:
1) Board Meetings:
There was a discussion that meeting in person may not be necessary every
month. The construction around Virginia Mason has brought a change of venue
request once again. Parking is difficult on the street. Parking in the garages
is available and board members are reimbursed, but other locations were
discussed. Robert suggested his office at 650 Orcas Street, Suite 104 in the
Georgetown area. Most agreed that this was a possibility. With Bud McIrvin from
Everett joining the group, this wouldn’t matter as it is a long drive anywhere
in Seattle. With Russ in Bremerton as well, Robert offered to look into using
his office as a location for those that can make it in person to meet and offer
a teleconferencing option to those who may have difficulty attending every
month.
2) Board Meeting Expenses:
Board members are eligible to be reimbursed by the chapter for any expenses
incurred in getting to the board meetings. As for all expenses, the IRS requires
that you retain your receipts and submit them to for reimbursements. Jim Mead
will reimburse you. Keep your parking stubs, ferry receipts and any proof of
gasoline purchase especially going to the meetings in Ellensburg.
3) Activities Report:
2008 Golf tournament – Bruce Holliday created a golf tournament budget
forecast tool for the golf committee to use in preparing and documenting the
income and expenses of the tournament as the budget has exceed the $25,000
threshold. It will be much easier to keep track of the many items that arise. .
4) Education Report 2008:
Tim and Robert and Don have been meeting on their own to put together the
2008 calendar so it can be posted on the website. The committee will send this
to AMI;
5) Newsline:
We need to encourage members to send in short articles that can be used as
articles for the WSSHE publication. This is a requirement for the ASHE gold
award. Best practices, disaster recovery or any topic of interest is sought to
fill this requirement. Board members were encouraged to solicit input.
6) 2010 State President nomination:
The Puget Sound Chapter will provide that year’s President. We should begin
soliciting nominations so we will be ready to offer this name up to the State
Board of Directors this fall at the Annual Conference. We will solicit the
membership for nominees and the board will verify their qualifications and
submit this to an election. Russ will head the selection process.
7) Outsourcing the taking of the minutes:
Jim Mead initiated a discussion to have the minutes taken by someone good at it.
He feels that his time could be better served participating in discussions
rather than trying to keep track of who said what. The state has had great
success last year by hiring a person to take notes. The cost is $120 per
session, so Jim will look into finding someone to do it and then get back to the
board for approval.
8) New Member:
Myra mentioned that a new member from Pacific Medical, David Ling, has expressed
a desire to become involved with the board in some capacity. We will need to
reach out to him.
Deferred for future meetings
• Speaker certificates should be created to acknowledge our speakers. All agreed
this would be a good thing to do. No action steps were discussed as there are
many items on the table for each board member to do. This will be addressed
again in the future.
• WAM program – Robert brought up the issue that has been taking a back seat
lately in the entire organization. This is how the WAM program was to keep track
of the Associate members’ contributions to WSSHE and their subsequent
recognition by the organization. With all of the changes of late and the changes
in the WAM coordinators, the mission of the program has not been met. The
recognition for monetary contributions and sponsorships can easily be
documented, however those people and companies that contribute training
opportunities and donate their time should be acknowledged as well. Recognition
in the form of company displays on the website, announcements in publications
and perhaps plaques or awards should be discussed not only by the state board
but the local chapters.
• Russ wants to put together a 2008 chapter budget based on expected expenses
(Jim was busy taking notes so he didn’t get to it)
• Outreach Committee
Next Meeting:
Wednesday, March 26, 2008. The meeting will be held at Rhododendron Inn Café,
beginning at 8am. THIS MEETING IS BEING HELD SO THAT WE CAN DISCUSS LAST MINUTE
ITEMS FOR THE CHAPTER EDUCATIONAL MEETING BEING HELD ON APRIL 2, THE NORMAL DAY
THE BOARD MEETINGS ARE HELD.
Adjournment:
There being no further business, the meeting was adjourned at 9:30 am.
James Mead
WSSHE PS Chapter
Secretary/Treasurer 2008
3/10/08.
|