WASHINGTON STATE SOCIETY
FOR HEALTHCARE ENGINEERING

PUGET SOUND CHAPTER
BOARD OF DIRECTORS MEETING

Strategic Equity Associates
Seattle, WA
April 30, 2008

MINUTES

Present:
Russell Kent (President), Bud McIrvin (Pres. Elect), Jim Mead (Secretary/Treasurer), Myra Gudge (Asst. Secretary), Tim Mason (Ed. Committee Chair), Robert Blakey (Educational coordinator), Jim Fry (WAM Coordinator), Chad Johnson (Guest)

Absent:
Mike Dodson (Past Pres.),  Bruce Holliday (Financial consultant),

1. Call to Order:
President Russ Kent called the meeting to order at Strategic Equity Associates, LLC, 650 S. Orcas St., Suite 104 (& WEBEX). 

2. Approval of Minutes:
Russ requested future minutes should change format from the old style to match his agenda format. This will allow for better readability and for easier referencing. These minutes are the first to reflect this change.

3. Treasurer’s Report (Jim Mead):
Bruce Holliday provided the reports included in the board packet. Bank balance is now at $17,380.86 with a net income of $9,958.73. The $3000 shortfall for the membership dues has been collected from AMI.

4. Secretary’s Report (Jim Mead):
Jim didn’t have the packets or financials at the time of the meeting so tThe present roster contains the following number of paid members: 214 members, 144 associate, 70 full members. There are 13 Associates that have underpaid and need to be invoiced for the balance.

There were 71 attendees at the March educational meeting on Green Healthcare rooms at VMMC. Around 40 attended in April for the smoke barrier/damper presentation at UW

5. Golf Tournament Committee report (Myra and Jim):
There will be lots of sales opportunities; holes, dinner tables, tournament contests, matching up individuals to 4-somes, Russ asks, Can we set up a way to set up 4-some sponsorships to avoid “gifts from “prohibited sources”, per government rules? Perhaps all vacant slots at 2 weeks go to WSSHE as a donation. WSSHE then sets up a lottery to fill these openings. The problem for gov’t members is that they cannot accept gifts from anyone that could be perceived as soliciting work. If WSSHE sponsored the holes and the slots were assigned at random, then this would be OK.
How does the board feel about invitations to other chapters? They are OK with it.
We are going to write a clear concise letter about what the Pete Peterson scholarship fund is and that it is available to all members of WSSHE.
This is a WSSHE PS chapter golf tournament. The proceeds will be transferred to Pete Peterson at the discretion of the WSSHE PS board. It is not the PPSF golf tournament. Jim Mead will write a letter explaining the PPSF to the sponsors and explain the relationship to the sponsors. We can refer to it as “The PS Chapter of WSSHE Golf Tournament”. All proceeds go to the PPSF for the sole benefit of sending WSSHE Full Members to the WSSHE conferences.

6. Education Committee report (Tim Mason)
The next educational meeting will be held May 14th at Evergreen Medical Center in Kirkland. The topic will be on fan walls and will be presented by the design engineering firm, Notkin Engineering (Darren Schwend and Mark Leinenwever ), and the manufacturer, Huntair (Jim Teralla (?)). A tour by Todd Buxton of Evergreen will be conducted afterwards. Chad Johnson to arrange for box lunches.
Next event is in July, off-site at Glen Acres - L&I update and DOH update (Steve Grose) & Fire Marshall. A BBQ picnic is suggested as a good plan to have for the food.
October session will be an all day event (Commissioning, etc.)
The topic suggested by Jim Mead "erosion of copper pipe") to the WSSHE Annual education committee will not be covered at the Annual Conference. It was suggested that the PS chapter consider this topic for future meetings. Tim will list it for next year as a possible. The education committee for the state thought that this problem was a “west side” problem.

7. Outreach Committee report (Russ Kent):
Talked to Steve Grose (his time is overbooked) and he has asked to be relieved of this duty. Russ will look for a replacement.

Old Business:
• Semi-Annual summary – action items?
   o ASHE - platinum program for State needs to be instituted to increase ASHE memberships in the chapters. The only criterion that keeps WSSHE from being a Platinum Level Chapter of ASHE is the 50% membership requirement. A suggestion was brought up was to have the chapter pay for 10 memberships per year. This could be given to active members who contribute time and effort to the Chapter. [business item for next meeting]

• Outsourcing of chapter administrative functions (Jim Mead)
   o Pat Cort - take minutes? Jim Mead has contacted Pat who lives in Kittitas and has agreed to take notes via Webex. Her charge for attending the State board meetings in person is $120. This cost should be much lower if conducted by Webex. (Webex has a note-taker feature that can be used in our meetings. Robert will look into this further. )

• Sustaining sponsorships (Jim Fry)
   o Presented some ideas to the State board when they met in Chelan. Directed to talk with other Chapter Assoc. Memb. Coordinators and Heather will discuss and then report back to State. A Friday meeting is scheduled. (Jim needs my (Robert’s) notes).
   o They will draft a report to be circulated to the State Board. Individuals will be contacted prior to August State Board meeting.

• Advocacy committee volunteers (Russ)
   o Number of volunteers names forwarded (remove from agenda)

• Newsline/web articles (Russ)
   o (Close-out on agenda)

• Bylaw, procedures committee (Russ)
   o The By-Law changes presented to the membership in April and asked to vote on at Chelan resulted in a 52-1 count in favor of approval of the changes.
   o Next step in process? Local chapter procedures?

• Annual Planning Committee (Tim Mason, Bud McIrvin?)
   o The list of topics was pared down to 12 topics for the Annual. Based on Tim’s recollection, some of the surviving topics follow:
   o Topics:
   - Graying of the workforce; how do we groom our replacements.
   - JC emergency power risk assessment
   - JC life-safety hot button
   - Developing healthcare trends and how they affect facilities
   - BMP and 96 hour rule
   - Pre-construction risk assessment
   - Controls updates from the big three: JCI, Siemens, ATSC
   - Customer service

New Business:
• 2010 State President election
   o 5 nominations so far, 5/16 deadline. Russ to ask nominees if they are willing to serve prior to adding them to the ballot.
    o Use survey-monkey tool? Myra? With coaching from Russ.
   o Coordinating the state officer elections with chapter officer elections will be discussed at future meetings.
• ASHE Conference attendees (Washington DC)
   o Steve Grose, Robert Blakey, Russ, Jim Fry. Bud Mc has a group going too.

Deferred for future meetings

Next Meeting:
June 4, 2008 at 8am. Strategic Equities, 650 Orcas St S, Suite 104 . Webex format.

Adjournment:
There being no further business, the meeting was adjourned at 9:30 am.


James Mead
WSSHE PS Chapter
Secretary/Treasurer 2008
3/10/08.