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Washington State Society
For Healthcare Engineering

WSSHE Southwest Chapter Bylaws

ARTICLE 1 – Name and Purpose

Section 1. Name

The name of this nonprofit organization shall be the Southwest Chapter of the Washington State Society of Hospital Engineers hereinafter known as the Chapter.

Section 2. Purpose and Objectives
A. Encouraging and assisting members to develop their knowledge of hospital engineering principles.
B. Conducting regular meetings, conferences and educational programs.
C. Promoting improvement of hospital services by assisting members to exchange ideas relating to facilities.
D. Promoting communications between the chapter and related organizations.
E. Encouraging communication with regulatory and accreditation agencies to create a better understanding of, and to influence the development of necessary codes and standards relating to the physical plant which are consistent with the state of the art engineering principles.
F. Promoting the professional development and recognition of its members.

ARTICLE II – Membership, Dues, and Voting Privileges

Section 1. Members

Members shall consist of Full, Associate, and Honorary members..

Section 2. Full Members
Full Members: Full membership shall include, (a) persons having responsibility in an engineering (maintenance) department of a health care facility, or (b) persons who provide professional services for the planning, design, construction, and operation of health care facility. Former full members with greater than 5 years of membership in the chapter may remain as a full member upon affirmative vote of two-thirds of the members at a chapter meeting. Full members in good standing may vote, be recognized or hold office in the Chapter.

Section 3. Associate Members
Associate members shall include individuals affiliated with healthcare related institutions or organizations who may not have direct hospital engineering responsibilities, but who seek to advance their healthcare engineering knowledge and capabilities. Associate members may participate in meetings of the chapter but shall not have voting privileges and may hold office if approved by the Board of Directors.

Section 4. Honorary Members
Former full members in good standing (who maintain their annual dues) may remain as honorary members upon an affirmative vote of two-thirds of the members at a chapter meeting. Honorary members may participate in meetings of the chapter and shall have
the same privileges as a full member.

Section 5. Dues
The Chapter Board of Directors shall establish annual dues for full members and associate members. Dues shall be payable by January 1 of each year except for honorary members who will not be required to pay dues.

ARTICLE III – BOARD OF DIRECTORS AND OFFICERS

Section 1. Board of Directors

The Board of Directors for the Southwest Chapter shall consist of the 3 elected officers, the immediate past president, an Associate Member representative and the Newsline chair. The President, President-elect and the Secretary/Treasurer will be the three Chapter representatives to the State Board of Directors.

The duties of the Board of Directors will be to see to the ongoing functioning of the Chapter as to its purposes and objectives. It will also develop policies for membership approval.

Section 2. President and president-elect
At each annual meeting the President – Elect will automatically become the President. The new President, a new President – Elect, Secretary/Treasurer will be installed. Their term of office shall be one year. The President shall preside at all meetings of the Board of Directors and of the general membership, and shall appoint any special committees. The President – Elect shall preside at meetings in the absence of the President, and shall
assume such duties as assigned by the President.

Section 3. Secretary/Treasurer
The Secretary/Treasurer shall be the recording officer of the Chapter and shall act as corresponding secretary at the direction of the President and for the Board of Directors. The Secretary shall also compile the membership list from information provided by the State secretary to be updated each year. Treasurer responsibilities shall be to receive and disburse funds as approved by the President on behalf of the Chapter and shall draft a budget for adoption by the Board. The Treasurer will also provide a new signature card from the bank to be signed by new Secretary/Treasurer and new President at the annual meeting.

Section 5. State Board of Directors Representatives
Representatives to the State Board of Directors shall consist of the President, the President-Elect and the Secretary/Treasurer. The president may appoint an alternate in the event one of the Chapter board members cannot attend or to fill a vacancy.

ARTICLE IV – MEETINGS

Section 1. Meetings of the Board

Meetings of the Board of Directors shall be held at least quarterly at the call of the President or at the request of a majority of the Board members. A quorum shall consist of at least four standing Board members or alternates. Roberts’ Rules of Order shall govern in all cases to which they may be found applicable and not inconsistent with the Bylaws of the Chapter.

The purpose of the annual meeting shall include:
A. Transaction of Chapter business and committee reports.
B. Introduction of new Board Members
C. Installation of Board Officers.

ARTICLE V - Standing Committees

1. Membership Committee: Committee members will be responsible for contacting facilities in which we do not have members and past members to encourage membership.

2. Newsline Committee: Committee members will be responsible for Obtaining articles and information quarterly for the Newsline and forwarding to the State President for approval.

Section 1.
The President shall appoint a chair to the standing Committees. Ad-hoc committees will be activated as the need arises.
Section 2.
Standing Committees shall consist of a minimum of three members. Full, Associate and Honorary members are eligible to serve on these committees.
Section 3.
The Chair shall be appointed by the President and approved by a simple majority of the Board of Directors.

ARTICLE VI – AMENDMENTS

Section 1.

The affirmative vote of two-thirds of the full members voting at the chapter annual meeting, or other meeting called for such purpose, shall be required to amend these By Laws. Notices of such a proposal shall be sent to the membership at least 30 days prior to the meeting at which the proposed change will be voted upon.

ARTICLE VII – DISSOLUTION

Dissolution of the Chapter shall require an affirmative vote of two-thirds of the active members at the annual meeting, or other meeting called for such purpose. Two notices of such a proposal shall be sent to the membership at least 60 days and 30 days respectively prior to the meeting at which the dissolution shall be voted upon. Upon an affirmative dissolution vote, the Board of Directors shall assure that all fund balances of the Chapter are donated to the Washington State Society for Healthcare Engineering.

Approved: November 4, 2003